I-9 Tip #1: Avoid costly violations--complete your I-9 paperwork on time

by Blake Forrester November 2, 2011

There’s no question about it—trying to maintain I-9 compliance and staying up-to-date on new rules and regulations can seem pretty overwhelming. Even the most seasoned staffing professionals will tell you that avoiding I-9 violations requires meticulous management of your hiring and record-keeping processes. So what are the most common I-9 mistakes?

We surveyed a group of prominent attorneys who serve in the fields of immigration and employment and asked that very question. In this post and in our next few blog posts, we’re going to take a look at the 5 most common I-9 mistakes made by employers and provide tips about how to avoid those mistakes. It should make for some interesting and informative reading, so be sure to subscribe if you haven’t already done so.

Tip #1: Follow the three-day rule.

Once you’ve hired an applicant, the Form I-9 must be completed within a specific timeframe. Try to remember the three-day rule when thinking about the I-9 process:

  • Once an applicant has been offered a position, make sure that Section 1 of the I-9 form has been completed by the first day of work.
  • Section 2 of the form must be completed no later than 3 business days after the employee begins working.

And take note: if you’re hiring an employee for a period of fewer than three days, both sections must be completed by the employee’s first day of paid work.

If you don’t want to wait for our next blog entries to read more tips to avoid common I-9 mistakes, check out our free guide—it includes all five potentially costly errors.

And let us know: What kind of system do you have in place to make sure that the Form I-9 is completed on time?

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