Employers were first required to use the I-9 Immigrant form in 1986 to verify their employees’ identity and employment eligibility. Originally, the I-9 regulations started easy to adhere to, but has become confusing and complicated over time.
The fines can become expensive if an employer fails to maintain compliance with the regulations for the I-9. These errors can also result in years of monitoring for companies. The fines are not just for large companies either. Even relatively small companies have faced fines for non-compliance.
Companies must also remember that fines can happen for unintentional violations. Unfortunately, the fees for mistakes can add up fast. For example, a basic paperwork violation can be as high as $2,507 for one employee. As a result, ensuring compliance with Form I-9 regulations is crucial.
There are several errors companies tend to make that get them into trouble for non-compliance, such as:
These mistakes can cause fines and monitoring; in some cases, the fines can be very high. For example, some companies that have required employees to provide specific documents when completing Form I-9 have lost millions of dollars in fines.
Complying with I-9 regulations often proves challenging. However, you can take steps to ensure you remain in compliance. Here are a few tips that will help you comply with the regulations:
It is essential to follow the regulations for employment eligibility verification (Form I-9) to avoid penalties. ICE can audit any company, so all companies should prepare. The best way to ensure completed Form I-9s is to invest in an electronic I-9 management system. This system guides employers through the process step-by-step, ensuring the form is completed correctly and then safely storing the form along with any accompanying documentation for easy retrieval when needed.
Automate your employment eligibility verification today with the ensured compliance of I-9 Compliance.